Most companies have an IT department or, at the very least, a computer support specialist. Established policies and procedures are part of that infrastructure to ensure the best use of IT resources. The reason to have IT policies range, and they encompass an entire company’s needs. For example, they must detail the most productive, appropriate, and legal use of IT resources within a business. They also need to outline consequences in the event of policy violations. IT policies are not only for the protection of employees but also for a company’s bottom line and reputation. It protects against lawsuits and excessive customer complaints.
The Six Most Common IT Policies
1. Acceptable Use Policy
Security is a priority when it comes to any business. To achieve that, you must establish a detailed fair use policy, also known as an AUP.
An AUP not only ensures security, but it also protects against illegal activity and safeguards a company’s reputation when it comes to the IT department.
Consequences are part of AUPs. They range from restricted use of resources to the termination.
2. Privacy Policy
A privacy policy is another layer of security. It works to protect the collection of information from both employees and customers. The safeguarded information includes – names, social security numbers, email addresses, credit card numbers, and photos.
The carefully outlined privacy policy details how information is kept and disposed of, including when data might be shared or sold.
3. Data Governance Policy
Speaking of information, a data governance policy describes the process of managing the data that flows through a company. It lays out how to keep data secure and accessible.
A data governance policy sets out who is responsible for the quality and security of a business’ data. Also, it will mention any outsourced data management service.
4. Disaster Recovery Policy
Generally, the head of an IT department or computer support specialist creates a disaster recovery policy. The requirements of a company’s disaster recovery plan are broad and require a timeline for allowable downtime. It also includes how a business will run smoothly during it.
5. BYOD Policy
In the last decade, Bring Your Own Device or BYOD, policies have been essential when creating IT policies. The purpose is to regulate the use of personal devices in the workplace.
Every company’s BYOD policy is different. The policy explains which devices an employee can use, how often they can use it, and what they can be used for during work hours.
6. Social Media Policy
Another characteristic of IT policies that continues to evolve is the social media aspect. It governs how employees can use social media both in the workplace and in their personal life. It is part of maintaining a company’s positive reputation.
A social media policy must maintain a balance without repressing an employee’s social media life while protecting the employees and the company.
Reducing Obstacles with Outsourcing
When outsourcing an IT service, policies are already set and in place. They utilize their expertise to help the company establish an in-house policy and procedure.
Outsourcing will help you with the details regarding privacy and security. It reduces risk and increases efficiency because you will have guidance laying out all six of the IT policies in a way that suits you and your business.
